Various Types Of MIS Reports and how to Prepare the MIS Report

The daily business activities are highlighted in a MIS report, Let us understand types of MIS Reports and its significance of the same

Various Types Of MIS Reports and how to Prepare the MIS Report

Data is the new gold, and several MIS reports may help you comprehend it and make use of it to your advantage. It's critical to have timely access to the data in your organization in order to make informed decisions. They are essential to every business.

What is an MIS Report?

Management Information System is what MIS stands for. An MIS report is essentially a system that delivers crucial data to your company's management. Within an organization, MIS works in conjunction with personnel, technology, and business procedures. Additionally, it explains how your company's relationships with people and other groups of people impact them.

The daily business activities are highlighted in a MIS report, allowing you to keep track of how your company is performing. These reports offer vital information for decision-making. It acts as a point of reference for keeping an eye on your communications and business. Management information systems have grown to be an essential component of successfully running a business in this new era of rising technologies.

How do MIS Reports Work?

Periodically, several MIS reports are produced (which is either monthly or quarterly in most cases). These reports are created by various departments within your firm and given to the management team of the business.

MIS reports that concentrate on the raw data, trends, patterns, and comparisons with pertinent prior data. Managers can track business operations across many departments with the help of MIS reports. They also improve communication by bringing clarity. Additionally, they assist the management team and corporate managers in identifying and averting issues as well as capitalizing on current market trends.

Significance of MIS reports

MIS reports are essential for the efficient operation and expansion of your business. The following main points underline the significance of a MIS report:

  • Data from many sources is collected via MIS reports. Employees, management, documents, executives, and the bare facts of commercial sales are among them. All of them are helpful for locating and resolving issues within your business.
    They can assist in rendering crucial selections.
  • The information gathered from the sources indicated above is then shown visually. To do this, the data may be displayed as bars, graphs, or charts. This makes analysis simple and enables quick insights from the existing data.
  • The growth and health of a company's finances are both tracked by a MIS report. It is frequently used to monitor, evaluate, and report business revenue.
  • An useful tool for communication between employees and one another or between employees and their employers is a MIS report.

Types of MIS Reports

Every organization uses a distinct form of MIS report. These reports differ from business to business. Raw data from the reporting process is provided by management information systems. The people, business procedures, and transactions that come together to produce intelligible data points generate this raw data.

Different MIS report types combine various data points and present them in a way that offers insights and conclusions that are crystal obvious. An organization's numerous departments each produce MIS reports outlining the unique duties of their respective departments. Depending on the data being analyzed and the purpose for which it is being used, there might be various sorts of MIS reports. We've made an effort to condense the most prevalent MIS report types you'll encounter in a business.

1.  Summary MIS Report

A form of MIS report known as a summary report is used to summarize and display aggregate data. This summary may include information about several corporate divisions, products, and consumer demographics, among other things. The report is laid out in a way that the management of the organization can understand.

2. Trend MIS Report

Trend Reports are a subset of MIS reports that let your business identify patterns and trends in many categories. Trend analyses are often utilized to contrast various goods and services. They are frequently used within a company to compare predicted and actual output/growth. These studies assist in identifying a company's issue areas and offering potential remedies.

3. Exception MIS Report

An aggregate report of exceptions, which are anomalous or unusual circumstances within a corporation, is what is known as an exception report. The exceptions report will compile examples of each of these circumstances from across your company's departments and present them to management in a consistent style. Reports on exceptions can help identify issues quickly and resolve them before they have a significant impact.

4. On-Demand MIS Report

The on-demand report is a form of MIS report that is created in response to particular requests from the management team of your business. An on-demand report is not required to meet any particular standards or follow a particular format. The requirements of a company are included in this kind of MIS report, and the current situation will determine the contents of an on-demand report.

5. Financial MIS Report

Financial reports are a subset of MIS reports that can be used to assess an organization's financial health. The balance sheets, income and spending information, and cash flow statements of a business are frequently included in financial reports. The board of directors, investors, financial analysts, and even government agencies utilize financial reports to assess the overall financial health of your company. Within a corporation, these reports are utilized to help with crucial financial decisions.

6. Inventory MIS Reports

The management and tracking of all the products in your inventory is done using inventory reports, a form of MIS report. The inventory report provides information on the number of products still on hand, the top-selling items, the best-selling product categories, and the differences in sales by demographic. Inventory reports can assist your company in making more informed decisions.

7. Sales MIS Report

The marketing and sales division of your company creates the sales report. It features a depiction of the goods that your company has sold during the previous three months or one month. The budgeted and actual sales figures are frequently used to visualize the sales data. It offers information on a variety of aspects, including the sales variance (the difference between projected and actual sales), the geographic distribution of the products sold, and the timing of sales.

8. Budget MIS Report

Various budgets are used by organizations to operate. These could include cash budgets, budgets for income and expenses, marketing budgets, budgets for human resources, budgets for production, etc. An MIS budget report includes in-house data about your company. It is employed to foster expansion while preserving your company's financial stability.

9. Production MIS Report

A production report is a particular kind of MIS report that provides data on your company's unprocessed output figures. This report will be prepared by your company's manufacturing division and include information about the production goals that were met or missed.

10. Cash Flow Statements

A type of MIS report called a cash flow statement highlights the precise ratio of cash inflow to outflow in your company. The cash flows from your company's activities (the core business), investments (capital investments), and finance are all included in the cash flow statements (external investors). The sum of these is referred to as the "net cash flow" of your business. Statements of cash flows are crucial for keeping a business profitable.

11. Funds Flow Statement

The accounting and finance department of your business is in charge of creating the funds flow statement. These statements provide information about your company's numerous funding sources and how they are being used. In order to comprehend the flow of funds from the prior fiscal year to the current fiscal year, fund flow reports often study your company's balance sheets from the previous two fiscal years.

12. Budgeted & Actual Profit Report

This analysis displays any discrepancy between actual and budgeted profit for your organization within the selected time period. This particular sort of MIS report is created by your company's accounts department. The paper also examines and justifies potential differences between actual earnings and early budget estimates. These studies assist your company in developing sensible long-term goals and corporate growth strategies.

13. Machine Utilization Report

The machine utilization report is created by the manufacturing division. This report details which machines were used when during the manufacturing process at your business. These reports also provide information on how long each machine needed to finish a task and how long it took for each unit to stop working. These will enable the production division of your business to determine whether a machine is using excessive amounts of resources without producing the desired results.

14. Predictive MIS Reports

Typically, predictive reports are created by looking at historical data, trends, and patterns. These reports in a MIS system make an effort to forecast how things will turn out or what the conditions will be like for your business soon. These reports are essential for making well-informed decisions. They could also aid in organizing and preparing. For instance, a business can decide to launch its online store soon before a holiday season due to rising trends in online purchasing.

15. Report on The Ideal Time

The manufacturing division of your organization compared data from the ground up to create this report. This report shows how much time your company's employees spend on various tasks and how much time they waste waiting for resources to be assigned. These reports are created using time booking records.

16. Abnormal Losses Report

The manufacturing department of your business generates the anomalous losses report. Accidental or negligent losses are considered abnormal losses. It's also possible that rising production costs will result in abnormal losses. Materials, labor, and storage facilities frequently contribute to rising manufacturing costs, which lowers earnings. Some business owners insure their manufacturing plants to lessen the effects of unusual losses brought on by fires, natural disasters, etc.

17. Cost MIS Reports

Your company's departments will each create cost reports that are pertinent to their respective activities. Your managers will receive several types of information from these cost reports. These reports also assist the management of your business in combining departmental expenditures and gaining a clear understanding of overall spending.

18. Statistical Publications

An organization gathers various types of statistics data from both published and unpublished sources. These reports are beneficial for controlling and making decisions within a company. Organizations can learn more about their internal operations with the aid of statics.

19. Orders in Hand Report

The orders report will be created by your company's marketing and sales section. This report will specifically note how many orders are currently awaiting fulfilment. This report contains information about the sales invoice, the quantity of orders fulfilled in relation to available inventory, order quotes, and the exchange of goods. Orders in hand reports enable a business to complete orders more quickly. It contributes to keeping the distribution of the goods orderly and clear-cut, which raises client satisfaction.

20. Other Reports

Statements like daily output statements and stock statements are among the other reports in MIS. Other types of MIS reports may exist in addition to those on this list. The reports that should be considered must be determined by the company's operations. MIS is a system that analyses all of these reports, compiles them, and uses the results to make smart decisions.

Details of MIS Report

1. People

These include the individuals who use an information management system (also known as the users). Employees, managers, executives, and those who indirectly contact with your organization are among the users of a MIS system (for example, people who supply raw materials for your manufacturing process).

2. Data

This comprises information gathered from various sources withing a company. Important company choices, marketing analysis, and target forecasting all rely on this information.

3. Business Procedures

Business procedures define the methods used by your business to gather, analyze, and store data. This technique is used to step-by-step describe how your company's rules will be implemented. Examples include the hiring and onboarding process at your organization, the production processes, and the day-to-day operational procedures.

4. Hardware

All of the hardware elements used by your company are included in these. Examples include the data-storing workstations and servers, routers and other network hardware, printers, xerox machines, etc.

5. Software

Programs used in your organization to handle and process data are included in the software components. Spreadsheets, database management systems (such as SQL and NoSQL), and data visualization tools are some examples (example. Tableau and Power BI). Depending on the activities to be completed, your organization's software utilization may change.


Data from a management information system can be used to spot underperforming areas and capitalize on trends and patterns. Managers may be left in the dark if they don't have a good, working MIS system. With the aid of a management information system, your organization may increase efficiency, make more intelligent business decisions, enhance internal communication, and play to its strengths.

Any business owner who is serious about enhancing the performance of their enterprise needs a MIS system. Without a MIS system, managers must rely on trial-and-error rather than data when making choices. The majority of businesses have made use of MIS systems. Additionally, a variety of software programmes are accessible to businesses to expedite the data collection and visualization processes in the

About Jordensky

At Jordensky, we are committed to providing an experience of the highest caliber while specializing in accounting, taxes, MIS, and CFO services for startups and expanding businesses.

When you work with Jordensky, you get a team of finance experts who take the finance work off your plate– ”so you can focus on your business.

Also Read

10 Things to do after Raising Money from Investor for your Startup

5 Smart Cash Flow Strategies for Startup Owners